Effective MeetingEmployee EngagementEngaging Meetings

Training Course: How To Prepare and Lead Engaging Meetings

Below is the outline for the training course  I am currently working on How to Prepare and Lead Engaging Meetings. Looking forward for your inputs and feedback on how topics for the course can be enhanced to help solve the challenge.

How to have engaging meetings

  • Engagement means you are connected with people
  • Engaging means that you share goals on the missions
  • Meetings are engaging when people feel that you are making progress

Share goals on important mission

  • What are we trying to accomplish
  • Why is this important for us
  • What are the key milestones
  • What is the next steps

 How to Prepare and Lead Engaging Meetings

Preparation and timing

  • Meeting are engaging when they are short
  • Meetings are engaging when organizer is prepared
    • Clear objectives
    • Clear goals
  • Meetings are engaging when you have connections with people outside the meeting
    • Meet one-one before meeting and discuss
    • Email before meetings
    • Chat before meetings

Follow up

  • Follow up on meeting discussion items
    • Summarize discussion
    • Outstanding questions
    • Ask how you can help others to make progress
    • Remind about why did we agree to do it and deadline
  • Schedule follow up meeting, if necessary
  • Sample follow up email and chat templates

 

Understanding Others during the meeting

  • Meetings are engaging when you understand what other people's position is
  • Not ignoring others. Being sympathetic to position of other people. Adjust discussion based on their inputs
  • Meeting are engaging when people feel that they are being heard

Key concepts of engaging communication

  • Listen without judging to better understand
  • Demonstrate respect
  • Give People Benefit of the doubt
  • Treat people the way they want to be treated
  • Treat all people around you as volunteers
  • Try to buffer external threats
  • Do not judge
  • Demonstrate sympathy
  • Assume that others always have good intentions

How To Prepare and Lead Engaging Meetings

Connecting with others to build relationships

  • You build relationships 1-1, not with the group of people
  • Understand then try to be understood
  • There are no shortcuts in building relationships
  • How people establish trust
  • Important items in lives of other people:
    • Significant others in lives of your team members
    • Hobbies
    • Children
    • What do they do during the weekend
    • What do they do after work
    • What are they excited about
    • What are their dreams and aspirations

Personal Leadership

  • Show by example of your own behavior

 

 

Connecting and Engaging with people at work

  • What kinds of work are your team members passionate about doing?
  • What are they don't like doing
  • Ask for a favor
  • Ask questions instead of dictating
  • Educate and explain
  • Ask for feedback
  • Be flexible and easy going
  • Inspire other's creativity
  • Depend on other people
  • Let people take risks and fail
  • Some items that everyone else likes
    • Be recognized
    • Feel important

Please share your feedback on the outline for the upcoming course by using contact form below. Thank you for your inputs and feedback.